Administrative Organization

President -- The President is the chief executive and academic officer of the University. The President is responsible to the Board of Regents for the administration of the institution pursuant to state laws, rules, and regulations of the State Regents for Higher Education, and policies formulated by the Board of Regents of the University of Science and Arts of Oklahoma. All authority delegated by the Regents is through the President. Within the University, all delegated authority stems from the Office of the President.

Vice President for Academic Affairs -- The Vice President for Academic Affairs is responsible for the academic programs, budgetary matters relating to the academic programs, academic policies and procedures, and personnel matters relating to the faculty. Academic programs are organized and administered through academic divisions, each headed by a Division Chair. Division Chairs are appointed by the Vice President for Academic Affairs in consultation with members of the division and the President of the University.

When the President is absent, the Vice President for Academic Affairs acts as the president. 

Vice President for Business and Finance -- The Vice President for Business and Finance is responsible for advising the President and the Regents on all financial matters, for administration of the budget, and for the maintenance of all financial records. This individual is also responsible for maintaining the Physical Plant, for Personnel Services, for coordinating all employment procedures, and for the maintenance of records pertaining to employment, equal employment opportunities, compliance with the Civil Rights Act, and Auxiliary Services.

Vice President for Enrollment Management and Student Affairs -- The Vice President for Enrollment Management and Student Affairs is responsible for the welfare of all members of the University community and budgetary matters related to student life. This individual is the administrative supervisor for Enrollment Management, Admissions, Student Services, Health Services, Athletics, Security, and Financial Aid.

Vice President for Information Services and Technology -- The Vice President for Information Services and Technology coordinates all institutional research and records and maintains digital communication services.

The Vice President for University Advancement is responsible for public relations, alumni relations, and facilitating fund raising, grants and private gifts and philanthropic support to the University.Each Administrative Division is composed of appropriate administrative offices and units to accomplish the goals of the University as authorized by the President pursuant to policies of the Board of Regents of the University of Science and Arts of Oklahoma. A current administrative flow chart is maintained in the office of the President.

The foregoing description of functions does not preclude reorganization of administrative offices should the President, with the support of the USAO Board of Regents, deem it necessary or desirable to further the mission of USAO.

Academic Organization

The Interdisciplinary Studies (IDS) of general education, or its articulated equivalent, is required of all graduates of the University of Science and Arts of Oklahoma. Because the IDS program is the cornerstone of the academic experience at USAO, all faculty of all Divisions will be available as part of their academic load to participate in teaching in the IDS program. The IDS program is administered by the Director of Interdisciplinary Studies in cooperation with the Vice President for Academic Affairs and the chairs of academic divisions.

Division Chairs include the Chair of the Division of Arts and Humanities, Chair of the Division of Social Sciences and Business, Chair of the Division of Education and Speech Language Pathology, and Chair of the Division of Science and Physical Education.

The chair of each division reports directly to the Vice President for Academic Affairs. The term of each Division Chair is at the discretion of the Vice President for Academic Affairs in consultation with the President of the University. The Vice President will annually solicit input from faculty members in the division and other Division Chairs regarding performance and execution of duties.

Duties of the Chair of each Division include cooperating with the Director of Interdisciplinary Studies to assure that IDS courses are properly staffed. Division Chairs are further responsible for working cooperatively to assure that departmental courses are properly staffed and scheduled to allow students to graduate in timely fashion. Division Chairs must also keep the administration informed of concerns of division faculty, must evaluate faculty performance, and must consult with and assist division faculty members regarding performance. The Division Chair shall discuss tenure requirements with eligible faculty members and review annually the faculty member’s preparation for tenure application.

Faculty of all divisions will be available as part of their academic load to participate in teaching in the IDS program, as well as within their own department. See pp. 16-19 infra.

The foregoing description of academic organization does not preclude reorganization of academic divisions should the President, with the support of the USAO Board of Regents, deem it necessary or desirable to further the mission of USAO.

Committees

All faculty members are responsible to be available to serve on three kinds of committees: University Committees, Standing Committees and Faculty Association Committees. University Committees and Standing Committees make recommendations to the President on policies and programs. Faculty Association Committees make recommendations as described under III. Faculty Organization, infra. (pp. 12-13).

University Committees

University Committees are generally composed of faculty, staff, students and administrators. Appointments are made by the President generally from nominations by the President, the Vice Presidents, Division Chairs, and Faculty, Staff and Student Associations. Although there can be exceptions, terms on University Committees are generally limited to two years.

University Committees:

Academic Activity Funds: This committee recommends expenditures of the Academic Activity Fund to support student participation in academic enrichment activities, such as student research, conference participation, or academic trips.

Academic Integrity: This committee hears cases of academic dishonesty referred to it by the Vice President for Academic Affairs. The committee determines the presence or absence of academic dishonesty, determines the severity of the dishonesty, and if appropriate, imposes sanctions beyond penalties assigned by the instructor within an individual course. (See Student Handbook for specific procedures.)

Academic Personnel: This committee, created by provisions of the Tenure Policy (see Academic Tenure, infra., pp. 24-28), provides a hearing for tenure candidates when the recommendation to the Regents is to deny tenure. The purpose of the committee is to assure that approved procedures have been followed. The Committee also provides a forum as described under the University Exigency Policy (See pp. 36-39 infra.)

Academic Regulations: This committee reviews the academic records of students who fail to meet retention standards and makes recommendations concerning continued enrollment of such students. 

Affirmative Action: This committee reviews the Affirmative Action Plan, makes recommendations to assure civil rights compliance and advises the Affirmative Action officer in compliance matters.

Appeals: This committee makes recommendations on appeals from administrative or committee decisions as requested by the President of the University. It does not replace other committees as provided in the Faculty, Staff, or Student Handbooks.

Athletics: This committee provides oversight of the intercollegiate athletic program and advises the President on athletic policy.

Commencement/Matriculation: This committee plans and prepares materials for commencement exercises and matriculation ceremonies.

Discipline: This committee considers cases of student misbehavior which are referred by the Vice President for Enrollment Management and Student Affairs for recommendations for disposition of the cases.

Faculty-Staff Development: This committee plans, promotes, and executes training, educational, and enrichment programming for USAO faculty and staff.

Faculty Teaching and Scholarly Activity Awards: The committee solicits nominations, screens and selects candidates for Regents’ Superior Teaching and Faculty Scholarly Activity Awards. Membership should represent all four departmental divisions and include the previous year’s winners and new faculty not eligible for the awards. Division Chairs submit nominations for membership on this committee to the Vice President for Academic Affairs.

Faculty Grievance: This committee recommends solutions to grievances which cannot be resolved between parties concerned. The committee consists of six members, including three members of the Administration appointed by the President of the University and three members of the tenured faculty appointed by the officers of the Faculty Association. Each year, three new members are appointed to serve two-year terms. The President of the University and the officers of the Faculty Association alternate between selecting one or two members. (See Grievances, infra., pp. 35-36)

Research: This committee reviews the areas of needed study and makes recommendations for a program of institutional research. It also serves as a review committee to make recommendations on applications for funding of research projects. This committee also recommends resolution of any dispute pertaining to patents or copyright issues.

Staff Grievance: This committee recommends solutions to staff grievances which cannot be resolved between the parties concerned.

Student Grievance: This committee recommends solutions to student grievances which cannot be resolved between the parties concerned. (See Grievance Procedures in the Student Handbook.) 

Standing Committees

Standing Committees are generally appointed by the President in consultation with the Vice Presidents. In appointing, however, the President may seek advice from any constituency. Terms on Standing Committees are generally continuing at the discretion of the President.

Standing Committees:

Assessment: This committee assists in the process of designing and implementing the University's Assessment Program. It has continuing oversight responsibility for maintaining the program and for recommendations concerning program modification.

Enrollment Management: This committee oversees and coordinates the recruitment, admission, and retention of students. Membership is composed of the Vice Presidents, Registrar, Director of Admissions, Director of Financial Aid, Dean of Students, Athletic Director, one Division Chair and others as needed.

Festival of Arts and Ideas: This committee plans and executes the Festival of Arts and Ideas.

Financial Aid Appeals: The Financial Aid Appeals Committee reviews all student financial aid academic appeals and applies the campus satisfactory academic progress
policies. These policies incorporate required federal elements, campus policies and procedures and is based upon consistent and fair standards of practice. Membership is recommended to the President by the Financial Aid Office.

IDS: The IDS Committee reviews both the curriculum and the implementation of the IDS program. The committee is appointed by the Vice President for Academic Affairs in consultation with the President. Membership includes the Vice President for Academic Affairs, the Director of Interdisciplinary Studies, and others as appointed, including at least one member for each Division. Suggestions for curriculum changes by the IDS Committee are submitted to the Curriculum Committee of the Faculty Association for review.

PLC: This committee oversees the annual selection of students to receive the President’s Leadership Council scholarships. Membership is five members, including representatives of Admissions, Financial Aid, Student Services, Students, and Faculty.

Staff Awards: Solicits nominations, screens, and selects candidates for Regents’ Staff Achievement Awards.

Standards: This committee consists of the Vice Presidents of the University. This committee will oversee the setting of standards on matters of university-wide significance. It will accomplish this by commissioning ad hoc committees made up of faculty and staff members whose expertise and/or interest qualify them to participate in establishing standards in the areas under consideration.

Symposia: This committee is responsible for planning and execution of the Ray and Mary Giles Symposium in the fall and the Emerson-Wier Liberal Arts Symposium in the spring. 

Teacher Education: This committee assists the Director of Teacher Education in developing policy for the administration of the Teacher Education Program. The committee acts upon applications for admission to Teacher Education and Student Teaching.

Faculty Association Committees: Faculty Association Committees are described under III. FACULTY ORGANIZATION, infra.