Satisfactory Academic Progress Policy
Financial Aid Satisfactory Progress Policy
Students must maintain Satisfactory Academic Progress toward a degree as stipulated in the chart below to receive financial aid at USAO from the following programs: Federal Pell Grant, Federal SEOG, Federal Work Study, Oklahoma Tuition Aid Grant (OTAG), Federal Direct Student Loans (subsidized and unsubsidized), Federal PLUS Loans and Perkins Loans. Satisfactory Progress is measured by Pace (amount of hours earned/amount of hours attempted), and GPA (quality of work), and maximum hours allowed to complete a degree. Beginning in fall 2012 all students who receive Oklahoma’s Promise (OHLAP) must also meet these standards.
USAO has also adopted this standard to govern its institutional based aid, which includes (but is not limited to): tuition waivers, room and food waivers, academic, athletic, incentive, foundation and talent scholarships. Students may still remain eligible for external resources such as Vocational Rehabilitation, Bureau of Indian Affairs, ASCOG, etc.
Total Hours Attempted from All Institutions:
Minimum Retention GPA ---- 2.00
Minimum Retention GPA for teacher certification programs ---- 2.50
Minimum % of Total Hours Successfully Completed (Pace) ---- 67%
Maximum Total Hours Attempted Allowed for Earning a Degree ---- 150%
Maximum of 186 hours for a Bachelor of Art or Science
Maximum of 202 hours for a Bachelor of Fine Arts
1. SAP is calculated for all USAO students at the end of each fall, spring and summer term. Transfer or returning students are evaluated when all previous transcripts are submitted.
2. FINANCIAL AID WARNING will be given to students who in the previous term did not meet the requirements above. These students are eligible to receive aid for one semester.
3. FINANCIAL AID SUSPENSION will be required for any students on Warning who do not meet the requirements shown above. This status also applies to students who do not meet the requirements above and do not appeal. Students cannot receive funds from the aid programs listed above while not making SAP (See Appeals). Students may reestablish aid eligibility by meeting the requirements above. Aid will be reinstated in the following term.
4. FINANCIAL AID PROBATION. This is available to students who have successfully appealed their SAP status after being on suspension. If an appeal is granted, students remain eligible for one semester on probation. Students cannot receive consecutive terms of probation status, so if it is determined that it is impossible for the student to meet SAP requirements in one term, the student may be considered for placement on an academic plan (See Academic Plan).
5. Rules are applied uniformly to all students whether or not aid has been received previously.
6. Eligibility is reestablished after the student improves their scholastic record to meet the minimum standards. In cases of suspension due to exhaustion, aid eligibility cannot be reinstated by student performance if denied by the committee.
7. Academic notice, probation, and suspension are completely separate from the Financial Aid SAP policies. The academic policy is available in the catalog.
TRANSFER and Returning STUDENTS
1. Transfer students must submit all prior transcripts before eligibility can be determined. All transfer hours accepted count toward the total hours attempted.
2. Transfer and returning students who do not meet the conditions explained above are entered on financial aid warning or suspension.
3. Students who leave USAO with an approved appeal and return after non-attendance and have not attended another institution, are considered to be on financial aid probation, or on an academic plan depending on their circumstances, when they return.
4. Students who leave USAO in good academic standing and return after a period of non attendance and have not attended another institution are considered to be in good academic standing when they return.
1. For financial aid purposes, all grades of A, B, C, D, RP, P, F, W, WP, WF, AW, I, N and NP are hours attempted.
2. Only grades of A, B, C, D, RP and P are counted as hours successfully completed. CLEP and advanced placement classes count as hours attempted and completed. Audit classes are not eligible for financial aid and are not counted as hours attempted or completed.
3. All classes attempted at all institutions are used in SAP calculations.
4. Remedial classes count as hours attempted and completed but do not affect GPA.
The federal regulations indicate that financial aid may be paid for repeated coursework previously taken in the program but may not include more than one repetition of a previously passed course. This means courses for which you have passed with a grade of D or better can only be repeated once in your enrollment status to count for Federal Financial Aid eligibility determination. After the second time the course is taken and a passing grade is earned, the credit hours for the repeated course will be excluded from your financial aid enrollment only.
1. Financial Aid Suspension may be appealed if there are extenuating circumstances affecting student performance. Extenuating circumstances include (but are not limited to) illness, severe injury, or death in the family.
2. The appeal forms are available in the Financial Aid Office, Troutt Hall 112 and are also included in the notification of financial aid suspension.
3. Incomplete appeals are not considered.
4. Appeals must consist of a signed, typed personal explanation of extenuating circumstances affecting student performance and information on the improvement of these circumstances, a complete current mailing address, a degree plan completed with the assistance of and signature of the student’s advisor, and compete unofficial transcript(s). Extenuating circumstances involving medical issues or deaths in the family must also include documentation regarding the circumstances.
5. Appeals will be reviewed by the Financial Aid Appeals Committee. Decisions will be mailed to the student following the committee meeting.
6. Students must meet all conditions of appeal approval in order to continue receiving aid until they meet minimum requirements. The conditions may include enrollment changes such as a reduction in hours or a change in courses.
7. All decisions of the appeals committee are final.
8. Students who have regained eligibility after attending on financial aid suspension cannot receive aid retroactively for a term already ended.
1. The appeals committee may recommend an academic plan for some students.
2. The academic plan must bring the student up to academic progress by a certain point in time. Students who have academic plans will be evaluated each term to see that the academic plan is being met.
3. Students who do not meet the requirements of the academic plan are placed on suspension.
4. Minimum GPA and pace requirements not specifically addressed by the academic plan must also be maintained.
5. Students who are placed on suspension after not meeting the requirements of the plan may reestablish SAP by meeting the requirements above. Aid will be reinstated after the term when SAP is established.
Students are held responsible for their SAP eligibility criteria and their status at the end of each semester. If questions arise, contact the Financial Aid Office. NOTE: SAP hours attempted may differ from those on academic transcripts due to withdrawals and remedial courses, which must be included in evaluating SAP. Also, the cumulative GPA on a grade report may differ from the student’s retention/graduation GPA.