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Droverstock Vendor Rules & Regulations

Below you will find the rules and regulations for outside vendors and campus clubs/organizations. Please read them thorougly and contact Casey Ritter with any questions or concerns.

Vendor Rules & Regulations:

  1. Booth Application: The Droverstock Booth application will serve as a request to have a booth at USAO’s 2020 Droverstock Music Festival. The committee, comprised entirely of USAO students, will select which vendors will receive a booth at Droverstock. The USAO Droverstock committee reserves the right to approve or decline any booth application in order to meet their prescribed goals for the Droverstock event.
  2. Booth Placement: Booth placement for approved Droverstock vendors will be chosen by vendors when they check in. Once a vendor checks in, he or she will be given a numbered card that they can use to claim an available table that morning. Vendors who paid for a tent will be guaranteed a space with a tent. The Droverstock Committee reserves the right to assign and relocate spaces as needed.
  3. Equipment: Vendors will be provided one table and two Vendor will be responsible for any additional equipment needed. All brought equipment used must meet fire and safety requirements as established by USAO. Equipment must not harm any surface of USAO. If damage should occur, the vendor is liable for all costs associated with repairing the damage. Droverstock Committee reserves the right to remove any equipment from the area that is deemed unsafe to the attendees or facility.
  4. Booth Times: All booth vendors must check in at booth check-in table between 8 a.m. - 10 a.m. Vendors must remain at booth at least until 3 p.m. All items at booth must be removed by 5 p.m. that day at the latest.
  5. Food Trucks: All food trucks must check in at booth check-in table between 8 a.m. - 10 a.m. Food trucks will serve from 10 a.m. until at least 7 p.m. Food trucks should leave by 9 p.m. that evening at the latest.
  6. Signage and Products: All vendors must supply their own booth identification signage. Signage cannot interfere with another vendor or another activity of the event. The Droverstock Committee reserves the right to remove any signage, product, or content that is deemed distasteful and/or inappropriate for this event.
  7. Tents: Tents are available on a limited basis for an additional fee. If approved by the Droverstock committee, vendors may bring their own tents provided space is available.
  8. Security: Each vendor is solely responsible for the security of items within its booth. If an incident should occur, a vendor must report that incident to a USAO Security officer and a Droverstock Committee member immediately.
  9. Waste Disposal: Each vendor is responsible for removing waste from its booth.
  10. Tobacco: USAO is a tobacco-free campus; tobacco of any kind shall not be permitted.

Campus Club/Organization Rules & Regulations: 

*USAO Clubs and Organizations & Faculty and Staff booth fee is FREE

  1. Set-up: All campus club/organization booths must check-in at booth check-in table between 8 a.m. - 10 a.m. All items at booth must be removed by 8 p.m.
  2. Equipment – All equipment used must meet fire and safety requirements as established by USAO. Equipment must not harm any surface of USAO. If damage should occur, the vendor is liable for all costs associated with repairing the damage. Droverstock Committee reserves the right to remove any equipment from the area that is deemed unsafe to the attendees or facility.
  3. Electricity – access to electricity is limited and will be on a first come, first serve basis. Organization is also required to provide their own extension cords and/or power strips.
  4. The Droverstock Committee reserves the right to relocate spaces as needed. 
  5. The Droverstock Committee supplies the space and ONE table only. 
  6. Signage – All campus clubs/organizations must supply their own booth identification signage. Signage cannot interfere with another vendor or another activity of the event. The Droverstock Committee reserves the right to remove any signage that is deemed distasteful and/or inappropriate for this event.
  7. Security – Each organization is solely responsible for the security of items within its booth. If an incident should occur, a member must report that incident to USAO Security officer and a Droverstock Committee member immediately.
  8. Waste Disposal – Each vendor is responsible for removing waste from its booth.